Water Engineering and Development Centre
When we have received all contributions, they will be triaged to ensure that all extended abstracts and poster proposals meet minimum standards of literacy and relevance, and that they conform to the relevant template and length.
Subject to these requirements, the abstracts and poster proposals will then be peer-reviewed by a panel of reviewers with broad expertise and experience of the water sector. They will use the checklist given in the Guidance for Authors and Presenters.
Please take note that there will be no opportunity to revise your abstract or poster proposal after it has been reviewed, so please ensure that it conforms to the requirements given in the Guidance for Authors and Presenters.
However, should you need to, after you have first submitted your contribution you may resubmit it with changes up and until the 1 March 2024 provided you use the same reference number you will have been issued with.
Based on the assessment of the review you will be notified with the review result which will be one of four options:
If your extended abstract is accepted, you will be invited to prepare a recorded presentation. If your poster proposal is accepted you will be invited to design the poster.
If your extended abstract is not accepted, but the reviewer invites you to submit a poster instead, you will not need to submit a Poster Proposal Form. We will invite you to design a poster based on the subject of your abstract using the poster template provided on the My WEDC website.
An abstract is accepted on the condition that at least one of the authors will attend the conference to answer any 'live' questions that may rise from the recorded presentation. If an author is not able to attend, then they can ask someone else to answer questions on their behalf. Abstracts accepted but not presented will not be included in the Conference Proceedings or appear in the Institutional Repository.
Authors of posters will also be required to attend the conference to answer any queries delegates may have with the posters exhibited in the Poster Gallery. A selected number of posters will also feature in the poster sessions for live interaction with delegates.
If an abstract is rejected, it will be for one or more of the following reasons:
The presentation may be rejected if after repeated requests it does not conform to the requirements as specified in the Guidance for Authors and Presenters. However, should you face difficulties in submitting your presentation as a recording, there will be an opportunity to discuss with the Conference Manager appropriate means of doing so.
The review team will assess a poster's acceptability to the conference audience based on points 1 to 8 from the list above.
Authors and other contributors should note that a condition of submission of a presentation will be that they consent to this appearing online as an item in the Proceedings. The Proceedings will be stored in Loughborough University's Institutional Repository indefinitely, as a publicly accessible resource.